Top 7 Help Desk Software for 2023: An Essential Buyer’s Guide

Last Updated: April 20, 2023

The modern business world revolves around efficient customer service and support. It’s crucial to manage customer interactions and provide solutions in a timely manner to maintain your company’s reputation and customer satisfaction. Help desk software plays a critical role in streamlining customer support processes and ensuring seamless communication between customers and support teams. These tools allow companies to manage, prioritize, and track support tickets while offering a knowledge base for customers to find answers to their queries.

Choosing the right help desk software is essential for businesses to provide outstanding customer support. In this blog post, we will discuss the importance of moving away from legacy help desk products, shared inboxes, and messy spreadsheets to manage support more effectively.

We will also provide a list of the top 7 help desk software available in the market, highlighting their unique features, pros, cons, and pricing information. Don’t miss out on the side-by-side comparison between their G2 and Capterra ratings.

7 Best Help Desk Software for 2023

1. HappyFox Help Desk

HappyFox is a feature-rich, cloud-based help desk software that offers a comprehensive suite of tools to help businesses efficiently manage their customer support processes. It offers a user-friendly interface, robust automation capabilities, and a powerful knowledge base.


  1. Easy-to-use interface that simplifies help desk management
  2. Robust automation features to streamline ticket handling
  3. Integrates with popular third-party tools and applications, including but not limited to chatbots, workflow automation, CRMs, and project management tools.


  1. Requires a minimum of 5 agent license subscriptions
  2. Does not offer a free tier but does offer a 14-day free trial

Pricing: HappyFox offers four pricing tiers: Mighty ($29/agent/month), Fantastic ($49/agent/month), Enterprise ($69/agent/month), and Unlimited ($89/agent/month). Happyfox also offers an unlimited agent pricing model, which is great for larger teams, making it the most affordable product in the market.

2. Jira Service Desk

Jira Service Desk is a popular help desk software solution designed for IT teams and customer support departments. Jira service management offers customizable workflows and seamless integration with other Atlassian products. It offers ITSM features and may be available on-premise and both SaaS offerings.


a. Highly customizable workflows for improved help desk management

b. Seamless integration with Atlassian products and other help desk tools

c. Built-in SLA management and reporting features


a. Can be overwhelming for new users due to its complexity

b. Limited features for non-IT customer support use cases

Pricing: Jira Service Desk offers three pricing tiers: Free, Standard ($20/agent/month), and Premium ($40/agent/month).

3. Zendesk Support

Zendesk Support is a popular help desk software solution that helps businesses manage customer interactions across various channels, including email, chat, phone, and social media. It offers a user-friendly interface, a customizable ticket management system, and robust reporting features.


a. Omnichannel support for seamless customer communication

b. Advanced reporting and analytics for tracking help desk metrics

c. Extensive integration capabilities with other help desk tools and applications


a. Customization options can be limited for lower-tier plans

b. Pricing can be expensive for small businesses

Pricing: Zendesk Support offers five pricing tiers: Essential ($5/agent/month), Team ($19/agent/month), Professional ($49/agent/month), Enterprise ($99/agent/month), and Elite ($199/agent/month).

4. Kayako

Kayako is a help desk software solution designed to help businesses provide personalized customer support through various channels, including email, chat, and social media. It offers a unified customer view, customizable workflows, and powerful automation features.


a. Unified customer view for efficient help desk management

b. Customizable workflows to meet specific business needs

c. Built-in live chat and customer engagement tools


a. Steeper learning curve for new users

b. Limited integration options compared to competitors

Pricing: Kayako offers three pricing plans: Inbox ($15/agent/month), Growth ($30/agent/month), and Scale ($60/agent/month).

5. Intercom

Intercom is a customer messaging platform that combines help desk software with a suite of marketing and sales tools. It helps businesses engage, support, and convert customers through personalized messaging across various channels.


a. Comprehensive messaging platform for sales, marketing, and support

b. Powerful automation capabilities to streamline help desk management

c. Extensive integration options with other help desk tools and applications


a. Pricing can be expensive for smaller businesses

b. Limited ticket management features compared to dedicated help desk software

Pricing: Intercom offers four pricing plans: Essential ($39/month), Pro ($99/month), Premium (custom pricing), and Enterprise (custom pricing).

6. Freshdesk

Freshdesk is a cloud-based help desk software solution that helps businesses manage customer support across multiple channels. It offers a user-friendly interface, robust automation features, and a comprehensive knowledge base.


a. Intuitive interface for easy help desk management

b. Advanced automation features to streamline ticket handling

c. Built-in knowledge base for customer self-service portal


a. Limited customization options for lower-tier plans

b. Reporting features can be improved for more in-depth analysis

Pricing: Freshdesk offers five pricing plans: Free, Blossom ($15/agent/month), Garden ($29/agent/month), Estate ($49/agent/month), and Forest ($99/agent/month).

7. Zoho Desk

Zoho Desk is a help desk software solution that helps businesses deliver top-notch customer support through various channels. It offers customizable ticket management, advanced reporting features, and seamless integration with other Zoho products.


a. Customizable ticket management for efficient help desk management

b. Comprehensive reporting and analytics for tracking help desk metrics

c. Seamless integration with Zoho products and other help desk tools


a. Learning curve for new users due to its extensive features

b. Limited features in the free plan

Pricing: Zoho Desk offers four pricing plans: Free, Standard ($18/agent/month), Professional ($30/agent/month), and Enterprise ($45/agent/month).

There are also other products on the market that offer on-premise, open-source, or free help desk solutions, but SaaS or web-based help desks have been the most popular support software.

How do these products stack up based on customer reviews?

Here’s a table comparing the average G2 and Capterra ratings of HappyFox Help Desk, Jira Service Desk, Zendesk Support, Kayako, Intercom, Freshdesk, and Zoho Desk help desk software. Please note that these ratings are subject to change over time and may not be up-to-date at the time you read this.

Help Desk SoftwareG2 Rating (out of 5)Capterra Rating (out of 5)
HappyFox Help Desk4.54.6
Jira Service Management4.24.4
Zendesk Support Suite4.34.4
Zoho Desk4.44.5

Please visit G2 and Capterra websites to get the most recent ratings for these help desk software solutions.

Indispensable Considerations When Choosing a Help Desk Software

When selecting the best help desk software for your business, it’s essential to consider the following factors:

As your business grows, your help desk management needs will evolve. Opt for software that can scale with your business, offering features such as customizable workflows, advanced automation, and seamless integration with other tools.

Every business has unique customer support requirements. Help desk software should offer customization options to adapt to your specific needs, including custom ticket fields, email templates, and automation rules.

Ease of Use
User-friendly help desk software ensures your support team can manage customer interactions efficiently. Look for tools with an intuitive interface, clear navigation, and contextual help to simplify help desk management.

Your help desk software should integrate seamlessly with other applications your business uses, such as CRM, project management, and communication tools. This integration allows for more efficient help desk management and a unified customer experience.

Security and Compliance
Protecting customer data is crucial. Opt for help desk software with robust security features, including data encryption, role-based access controls, and compliance with industry standards. GDPR, SOC2, HIPAA (for healthcare data), and PCI-DSS (for credit card data) are often to be considered.

Reporting and Analytics
Tracking help desk metrics is essential for identifying areas for improvement and measuring the success of your customer support efforts. Choose software with advanced reporting and analytics features to gain valuable insights into your support team’s performance and customer satisfaction.

Customer Support
Having strong customer support from your help desk software provider is essential. Look for providers that offer multiple support channels, quick response times, and helpful resources, such as documentation and training materials.

Considering HappyFox Help Desk Software as your solution

Now that we have discussed the indispensable considerations when choosing a help desk software, let’s take a closer look at HappyFox Help Desk Ticketing and how it meets these criteria with some of its key features.

Some of the most popular features of HappyFox Help Desk Software include:

  1. Ticket Management: HappyFox allows businesses to efficiently organize, track, and manage support tickets. This includes features like ticket assignment, prioritization, categorization, and status tracking.
  2. Multichannel Support: HappyFox supports multiple channels, including email, phone, live chat, social media, and web forms, enabling businesses to provide seamless customer support across platforms.
  3. Automation and Smart Rules: HappyFox includes automation tools that help businesses save time and resources by automating repetitive tasks. Smart Rules allow you to create custom workflows and conditions for ticket handling, routing, and more.
  4. Knowledge Base and Self-Service: HappyFox provides an integrated knowledge base that allows businesses to create and manage self-service resources, such as FAQs, articles, and guides. This helps customers find answers to common questions without needing to contact the support team.
  5. Reporting and Analytics: HappyFox includes built-in real-time reporting and performance metrics that help businesses track key performance metrics and identify areas for improvement. Customizable reports and real-time dashboards with filtering capabilities provide insights into agent performance, customer satisfaction, and support trends.
  6. Integrations: HappyFox can be easily integrated with various third-party applications, such as CRM (like Salesforce, HubSpot, and Microsoft Dynamics), e-commerce (like Shopify), and project management tools (like Asana and Wrike), allowing businesses to streamline their processes and improve efficiency. HappyFox also offers a robust API, allowing you to build custom integrations and add advanced functionality.
  7. Customization: HappyFox offers a high level of customization, including custom fields, custom statuses, ticket forms, and email templates. This allows you to tailor the software to their specific needs, team, and branding.
  8. Mobile Apps: HappyFox provides mobile apps for iOS and Android devices, enabling support teams to manage tickets and provide customer support on-the-go.
  9. Security and Compliance: HappyFox prioritizes data security and privacy, offering features like SSL encryption, role-based access controls, SOC2 and GDPR compliance.
  10. Collaboration Tools: HappyFox includes features that help support teams collaborate more effectively, such as internal notes, @mentions, and ticket merging. This enables agents to work together more efficiently and resolve issues faster.
  11. Asset Management: HappyFox includes basic asset management features that enable businesses to track and manage their physical and digital assets efficiently. It allows for the creation of a centralized asset repository, making it easier to associate assets with tickets, maintain asset histories, and monitor asset lifecycles. Additionally, it supports customizable asset fields and provides insights through reporting and analytics to help organizations optimize their asset utilization and maintenance processes.

There are also many advanced features like customizable notifications, escalation, agent scripting, multi-brand support, and round-robin ticket assignment that is expected out of any robust ticketing system.

Which teams can use HappyFox Help Desk?

  • HappyFox Help Desk is a versatile software that can be used by various teams within an organization to manage customer support and streamline internal processes. Teams that can benefit from using HappyFox Help Desk include: Customer Support. The primary use case for HappyFox is to provide a centralized platform for customer support teams to manage support requests, track customer issues, and respond to customer queries efficiently. By using multiple communication channels at once, it simplifies both support agent and customer experiences.
  • IT Support: IT teams can use HappyFox to track and resolve technical issues, manage internal help desk requests, and monitor IT assets. HappyFox as an IT help desk canand simplify itIT service management and collaborate with other teams to delivery a great end- user experience.
  • Sales and Marketing: Sales and marketing teams can use HappyFox to manage leads, track customer interactions, and collaborate on sales opportunities, all while integrating with CRM systems for a seamless workflow.
  • Human Resources: HR teams can use HappyFox to manage employee inquiries, track internal requests, and maintain a knowledge base of company policies and procedures.
  • Project Management: Project teams can use HappyFox to track project-related issues, manage tasks, and collaborate with team members.
  • Operations: Operations teams can utilize HappyFox to manage vendor relationships, track inventory, and handle order fulfillment inquiries.
  • Finance: Finance and accounting teams can use HappyFox to manage billing inquiries, track expenses, and monitor financial approvals.

The flexibility and customization options available in HappyFox Help Desk make it suitable for a wide range of teams and industries, allowing organizations to tailor the software to their specific needs.

Service Desk vs. Help Desk: Which one is right for me?

Many modern help desk software solutions incorporate elements of service desk functionality, blurring the lines between the two. Therefore, it’s crucial to evaluate each software’s features and capabilities to ensure it meets your organization’s specific needs. To determine whether you need a service desk or a help desk, it’s essential to understand the differences between the two and assess your organization’s requirements.

A help desk primarily focuses on providing end-user support, resolving technical issues, and managing incident tickets. It is designed to assist users with their immediate needs, such as troubleshooting software or hardware problems and ensuring a smooth user experience. A help desk is typically well-suited for organizations that require a straightforward, user-focused support system.

A service desk, on the other hand, is a more comprehensive solution that not only includes help desk functions but also covers other IT service management (ITSM) processes, such as change management, problem management, and configuration management. Service desks follow ITIL (Information Technology Infrastructure Library) best practices and are designed to align IT services with the organization’s overall business objectives. Service desks are ideal for service teams that need a more holistic approach to managing their IT infrastructure and delivering IT services to support business processes and provide an excellent service experience.

In summary, if your organization primarily requires a platform to handle end-user support and technical issue resolution, a help desk may be sufficient. However, if you need a more comprehensive solution that integrates IT service management and aligns IT services with business objectives, a service desk may be more appropriate.

Maximize Customer Satisfaction with HappyFox

In conclusion, selecting the right help desk software is crucial for providing outstanding customer support and maintaining customer satisfaction. This comprehensive buyer’s guide has provided you with the essential factors to consider when choosing a help desk system and a list of the top 7 options available in the market. HappyFox Help Desk stands out as a software solution that meets the criteria discussed in this guide, making it a reliable choice for businesses looking to streamline their help desk management processes. Don’t compromise on your customer support—invest in the right help desk software today.